Accepted at 2008 AGM as a true record at the AGM of 10th October 2007

Accepted at 2007 AGM as a true record at the AGM of 2nd August 2006

Perth Tango Club AGM Minutes            October 10th 2007

The Meeting opened at 8.15pm

Present:

A quorum was reached with 54 members present including

Members of the Management Committee:

Geoff Hendrickse (Chairperson) Jilanne Gout (Secretary) Bruce Cannon and Rodney Daniells

Apologies:

Patrick Spanoghe (Treasurer), Graeme Orr, Henry Riley, Lidia Elicegu, George Edwards, Graeme Cox and Louise Down

Confirm minutes of last meeting

Accepted by Sue Bal-Short, seconded by Rodney Daniells and carried.

Actions from previous meeting

·       The auditor’s report for the Financial Statements for the year’s ending June 2005 and 2006 was tabled and available to members on request.

·       The Rules of Association have been published on the Perth Tango Club’s Website www.perthtangoclub.com

·       Having been given the opportunity, members had submitted additions and amendments to the Rules of Association for discussion (see Attachment 1).

Consideration of the accounts and reports from the Committee

Chairman’s report

Geoff Hendrickse presented a verbal statement of Club activities over the past 12 months and his viewpoint on its current status. No written report was provided or tabled. The presentation was accepted by the members following the motion of Adriaan Bal, seconded by John Ellis.

Treasurer’s report:

A written report was unavailable and as the Treasurer was absent, Joe Fenech gave a verbal presentation of the Club’s financial situation.

·        Kingsley Porter proposed that the New Management Committee have a Treasurer’s Report for the year prepared and following endorsement by the Committee that a copy of the Report be distributed to the members. Subsequent to comments received from the membership being addressed by the Committee, the Report be accepted as the Treasurer’s Report for the fiscal year. Seconded by John Ellis and carried.

Nominations for the Management Committee

The Secretary advised members that the undermentioned members had been nominated for the positions of Office.

Chairperson                Bruce Cannon

Vice Chairperson       Kingsley Porter

Treasurer                     Joe Fenech

Secretary                      Jilanne Gout

·         John Ellis proposed the committee positions be considered null and void as the members hadn’t been informed of the nominations prior to the meeting. The proposal was not seconded.

·         There was some support from the membership that members be informed of nominations for membership for the Committee at future elections.

• In accordance with the provisions of Rule 12 (6) of the Rules Of Association the nominees were declared as duly elected Office Bearers of the Committee.

Committee Members:

The Secretary then advised that the undermentioned members had been nominated for the positions of Member:

Francine Holder; Ann Harkins; Fabian Hayes; Patrick Spanoghe and Graeme Orr

• Nomination was also received for Henry Riley however he had subsequently withdrawn acceptance.
• In accordance with the provisions of Rule 12 (6) of the Rules Of Association all remaining nominees were declared as duly elected as members of the Committee.

Discussion of proposed additions & amendments to the Rules of Association

• The Chairman, Bruce Cannon, informed the membership that the purpose of the following discussion was to establish the view of the meeting regarding suggested additions and amendments to the Rules of Association from members (hereto listed in Attachment 1). Subject to any suggestions being endorsed by the Meeting, the Management Committee would make any adjustment to the text to enable the most effective incorporation into the Rules. The amendments would then be presented to a Special General Meeting of the Club as Special Resolution proposals.
• Each of the suggested amendments was then discussed in considerable detail by the Meeting.

Outcome:

• Suggestion 1:  This submission was endorsed by the Meeting.
• Suggestions 2 to 8: These submissions were either withdrawn or rejected by the Meeting.

Any Other Business

• Kate Barret Leonard thanked the outgoing committee and welcomed the new committee and suggested they issue a statement of intention for the next 12 months on the PTC website.
• Following discussion relating to the use of the Club facilities and functions available for members, it was requested by Faye Gill, Francine Holder and Karel Jordan and supported by attending members that the committee consider:
  • Offering instruction and social events for all levels of members in balance with provision for beginners,
  • Enabling the Club facilities to be available to members in accordance with the Club objectives,
  • Enabling flyers to be displayed on the tables as opposed to only on the entrance display shelf, and
  • Allowing announcements at the Practica for up coming events relating to Tango.

Conclusion  

The meeting concluded at 9.45pm

Attachment 1 to AGM of 10th October 2007

Attachment 1

Perth Tango Club (Inc.) AGM (10th Oct 07)             Agenda item:

Discussion of proposed additions and amendments to the Rules of Association