To be presented at 2009 AGM as a true record at the AGM of 29th October 2008

Accepted at 2008 AGM as a true record at the AGM of 10th October 2007

Accepted at 2007 AGM as a true record at the AGM of 2nd August 2006

Minutes of the Perth Tango Club (Inc) AGM        29th Oct 08

The meeting was held at Leederville Lesser Hall, 82 Cambridge St,
West Leederville, and commenced at 8:45pm

Apologies:  Megan Burley, Lidia Elicegui, John Christo, Karen Melzack, Gisela Greinder

Attendees

Chairperson: Bruce Cannon;   Treasurer: Joe Fenech;   Secretary: Jilanne Gout

Committee members:   Patrick Spanoghe; Ann Harkins and Fabian Hayes

Members:    18 Members (Attachment 1 - available from Secretary)

Acceptance of previous minutes for 10^th October 2007

Proposed by John Ellis, seconded by Trish Cannon

Treasurer’s report           (Attachment 2 - available from Treasurer)

Chairperson’s Report   (Attachment 3 - see below)

Nominations for Committee

Nominations received prior to the AGM 

Chairperson               Bruce Cannon

Vice Chairperson      Megan Burley

Treasurer                   Joe Fenech

Secretary                  Lyn Cleber *

Members        Ann Harkins

Fabian Hayes

Jilanne Gout

Patrick Spanoghe 

* Lyn subsequently withdrew her nomination for Secretary

Election of New Committee

Since the number of written nominations for Committee positions did not exceed the number of vacancies those members were declared as duly elected.

Nominations and Election of Secretary from the floor

As the position of Secretary was not filled, nominations were invited from the floor.
Jilanne nominated herself and Lyn Cleber was nominated by Richard Wilson.
An election was conducted and Jilanne was declared as duly elected.

Nominations and Election of Committee Members from the floor

Since Jilanne was elected as Secretary, there were then 2 Committee positions vacant.
Faye Gill and Richard Wilson nominated themselves from the floor.

Since the nominations from the floor for Committee positions did not exceed the
number of vacancies, Faye Gill and Richard Wilson were declared as duly elected.

Any Other Business

Port Folio Teams

A diagrammatic representation of the PTC Management Structure was tabled by Jilanne

(Attachment 4: an extract from Future Direction and Management Structure ~ April 08).

Jilanne described how the Club Members could participate within the structure.

Christmas Milonga

Following discussion regarding the date set for the Christmas Milonga, it was agreed
by the majority to reschedule the date from Saturday 13^th to Saturday 20^th December.

Automatic Stand Down for Committee

Richard Wilson proposed “automatic stand down” for Committee members after 2 years
in office. The motion was not seconded. Richard reiterated that members should “pull
their weight” and not leave it to the same few to be committee members.

The general consensus was that members were happy not to have a ‘stand down policy’
and that they were grateful to the members who volunteered to be on Committee.

Making the peace with the Tango Community

Following John Ellis’ question from the floor, Bruce reported that the PTC
had invoked and would continue to invoke good relations with the Tango Community.

Promoting other than PTC Milongas

Following comments noting that other Tango groups were not promoting the PTC, Bruce indicated the PTC would continue to promote other Tango groups in accordance
with its Objectives, with or without reciprocation.

Committee Status

Following requests from the floor, the meeting was informed that the Committee Status
was currently published on the Web site. In future any changes would also be included
in email updates and posted on the notice board.

Visitors to Club

Bruce encouraged members to welcome visitors when they come to the Club as there has been a report of unfriendliness.

Raising Membership and Entrance Fees

Richard Wilson proposed raising the fees. The motion wasn’t seconded, but Bruce
suggested the New Committee would discuss further at a Committee Meeting. 

The meeting concluded at 9:40pm

Attachment 1

Attendance Register - available from Secretary

Attachment 2

Treasurer's Report - available from Treasurer

Attachment 3

Chairman's Address to AGM October 2008

Welcome everyone and thanks for attending:

1.       The Secretary will announce any apologies for absence

2.     The minutes of the 2007 AGM were mailed out last year and have been available on the web site ever since - there are also copies in the Hall tonight.

Can I ask for a proposer and second for acceptance of the minutes of the 2007 AGM please?

3.     Actions from previous meeting

a.      Submission 1 was for the Auditing of Financial Records

                                                             i.      The current Treasurer brought the club accounts into an auditable condition and submitted them for audit.  Copies of the audited accounts are available here.

b.     The meeting also wanted the Committee to:

                                                               i.      Offer instruction and social events for all levels of members as well as instruction for beginners.  We have organised workshops with visiting teachers which have been a great success.  We plan to more as and when we can.

                                                             ii.      Enable the club facilities to be available to members in accordance with Club objectives.  This has been done - a Birthday Milonga has been held and also the club has been opened for practice sessions from time to time.

                                                           iii.      Enable flyers to be displayed on the tables.  When flyers have been presented they have been displayed.

                                                          iv.      Allowing announcements at Practicas for upcoming events relating to Tango.  Anyone wanting an announcement made just has to give a Committee member the details - By the way - don't forget Selene's Milonga at the Moss Arts Theatre this Saturday.

4.     Club Accounts - Over to Joe our Treasurer

5.     Election of Committee

a.     What will happen now is that the existing Committee will all stand down and the new committee will take over.  The Committee should consist of up to 9 members.  As there are less than 9 people on the nominations list, the constitution states that those on the list are automatically elected.  The vacant places can be filled by members coming forward at the meeting or being co-opted later.

b.    The nominations on the list include 5 members of the existing Committee:

                                              i.      Bruce - Chair

                                              ii.     Joe - Treasurer

                                              iii.     Patrick

                                              iv.     Ann

                                              v.      Jilanne

                                              vi.     Fabian

c.     I invite all those to stay where they are and now invite the new nominee to join us - she is:

                                                i.      Megan - Vice Chair (absent)

d.    There are still two Committee places vacant - and I now invite nominations from the floor

                                                 i.      Faye - as member

                                                 ii.     Lyn - as Secretary

                                                 iii.    Richard - as member

Jilanne also has now nominated herself for Secretary so we must take a vote by show of hands for that position whilst the two members vacate the room please.

Jilanne has been duly elected and Lyn has decided not to stand as an ordinary member.  Richard and Faye still stand and are thus duly elected.

e.     At the next Committee meeting we will agree the initial members of the various portfolio teams that have been developed, and let you know who has been lumbered with what.

6.     Any Other Business

a.     Last Sunday a group of interested members and helpers met at the club for an informal chat and BBQ.  We were chatting over ideas of ways to improve the club and its' membership.  We showed a graphical presentation of the sub groups for the portfolios we are trying to develop so as to encourage members to get more involved with their club without necessarily taking on the commitment of being a Committee member.  I'd like to ask Jilanne to give you all a quick idea of what we are trying to do and to encourage you the get involved.

7.     You may have noticed we have been making changes to improve the ambience of the club - lighting etc.  Our next plan is to re-arrange the DJ desk and tidy up all the cabling etc.,  and we hope to have that done before the XMAS MILONGA when we will have a Live Tango band and DJ Helene Hot Foot from Buenos Aires

8.     Is there any other business?

 Thanks for coming and keep tangoing